Make up a letter from a Russian exporter to a foreign partner

Make up a letter from a Russian exporter to a foreign partner. Follow the plan:
give reference to the contract number;
inform the circumstances impending chartering the tonnage;
offer a solution (postponing shipment, substituting a vessel);
ask the Buyers not to charge penalty for the delay in delivery;
don’t forget about a complimentary close.

Company, Inc.
Sergey Sokolov, Director
119017, 1-st Kazachy per., 10/12, Moscow, Russia

1 October 2014

Mr. John Smith
Company Representative
Vector, Inc.
587 Widget Street
Miami, Florida 33111

Dear Mr. Smith:

Thank you for your order of 28 authentic Metal constructions on August 11, 2014.
This is to inform you that we are unable to make delivery on the above referenced order on the date indicated.

The delay in delivery is conditioned by the loss at sea of a vessel. According to the General Conditions of Delivery and Payment:
«If there are mitigating circumstances (e.g. the loss at sea of a vessel and its temporary replacement by a chartered in vessel) the company need not be excluded.»
We suggest you to substitute a vessel. In this case we should have our merchandise ready to ship within 10 days of the original delivery date and we hope that you can hold off until that time.

While we recognize that the time for performing under this agreement has expired, we are requesting that you extend the time to 4.10.14. If this is unsatisfactory, please call us so that we can arrange an alternative delivery date. We would be grateful if we could settle the matter without charging penalty for the delay in delivery.

Please accept our apology for this delay and thank you for your understanding. We will be looking forward to your response.

Sincerely,
Sergey Sokolov, Director, Inc.
555-555-5555
s.sokolov @companyinc.com

Task 2.
Make up a letter from Seller to Buyer on delay in payment. Follow the plan:
quote the contract number
remind that the goods have been ready for shipment since …;
inform that the delivery has been delayed against the dates stipulated in the contract because the LC has not been opened yet;
stress that the delay in the LC establishment may result in not maintaining the original delivery estimates and higher storage costs;
refer to Penalty Clause;
indicate that in case of late delivery guarantee may become invalidated ahead of the stipulated time;
request an urgent reply and don’t forget about a complimentary close.
Интерактивная деятельность (решение кейса)
John Adams
Manager
Guitars and Such
780 Peach Street
Yourtown, MI 95126

2 October 2014

Mr. Kevin Smith
Company Representative
Vector, Inc.
587 Widget Street
Miami, Florida 33111

Dear Mr. Smith:

We are writing this letter to inform you that we have still not received your payment of $5,000.00 which was due on May 5, 2014 under the contract №54765.

The goods have been reported ready for shipment since 5th of May 2014.
The delivery has been delayed against the dates stipulated in the contract because the LC has not been opened yet.

We regret to inform you that higher original delivery estimates and storage costs may come in force due to the delay in the LC establishment.

In accordance to Clause 7 of the above mentioned contract, we may apply Penalty. Please keep in mind that in case of late delivery guarantee may become invalidated ahead of the stipulated time.

Unless payment of the above amount is received by us in full within ten 10 days of the date of this letter, we will have no alternative but to exercise whatever rights and remedies we have under the Penalty Clause to enforce such payment.

I would appreciate a reply at your earliest convenience.

Yours truly,
John Adams
Guitars and Such
523-569-2255
John Adams @company Guitars and Such .com
Case2.
Вам предстоят деловые переговоры с иностранными партнерами по поводу продажи партии товаров, производства вашей компании. Составьте примерный список-вопросов, которые необходимо обсудить в ходе переговоров. Подготовьте список- документов, необходимых для проведения переговоров с вашими деловыми партнерами. Покажите преимущества сотрудничества с вашей компанией, а не с конкурентами.
1)Our negotiations are devoted to …
2)During our talks we’d like to discuss…
3)The list of documents includes the following…
4)We hope to further development of our …
5)Our cooperation has wide perspectives, such as…

Dear Mr. Sawyer. We are glad to meet you in our office and will do all to meet your wishes. Our negotiations are devoted to the establishment of long-term cooperation. During our talks we’d like to discuss our contracts on future cargo transportations. The list of necessary documents for our negotiations includes the following:
1. Full name of your company.
2. Legal address and post address, tel., fax, e-mail, ICAO, IATA, SITA
сodes.
3. Bank details for making payment in EUR.
4. The authorized Charter of the company, concerning,
kinds of activity, facing page, page with information about the legal address.
5. Air operator certificate (authorized copy).
6. Document confirming registration of the company with the state
registration number.
7. Document confirming legal entity registration with TAX identification
number of the company (Tax Payer Number).

We hope to further development of our successful cooperation. Since our company is the second largest company in its segment.
At the present day our company possesses more than 500 production lines all over the world. We have spread our services almost in all major cities of the world. In production we use the most advanced technologies.
We provide the highest quality products in the market. Our services remain the best because we value our clients. Our cooperation has wide perspectives, such as cooperation for capacity development and facilitating regional cooperation.

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